CE Monitor-Room Monitor Responsibilities

Room Monitors

Most Classes at Optometry's Meeting with have two student CE monitors assigned. One will serve as the Room CE monitor and one will serve as the Door CE monitor. Below details the Room CE Monitor Responsibilities.


CE monitors serving as room monitors are responsible for greeting the speaker and making sure needs are met, holding up the time warning signs, monitoring temperature, lighting and room comfort, and assisting the Door CE Monitors (described in a later post).

Welcome the Speaker: As a room monitor, your first responsibility for each course is to welcome the speaker and introduce yourself to them as a student monitor. Ask them if there is anything they need i.e. laser pointer, microphone, something to drink etc. If there is a need for AV, equipment or additional handouts please inform someone in the CE staff room (Stacy) right away over the walkie talkie and make sure the needed item is delivered promptly.

Read Emergency Exit Plan and Information on Additional AOA resources: In the case of an emergency, we want the attendees to know the quickest route to exit the building. There will be a sheet of paper that will tell you the quickest route. Please read this to the attendees at the start of the course. In the case of emergency please grab all the CE tickets when you exit the building. There is an on-site medical staff available over the walkie talkie and the channel will be told to you at orientation.

Monitor the Room: During the course, monitor the room to make sure that the speaker can be heard, the temperature is comfortable and there are enough seats. Inform the AV staff person or the CE staff if any of these items need to be attended to via walkie talkie. Lastly, assist the Door CE Monitors if they need any help. You are allowed to sit in on the lecture once all the other duties have been completed. 

Time Remaining Warning Signs: Inform the course instructors of their ten minute and five minute warnings by holding up the respective sign in the rear of the room. Each course is expected to begin on time and end at ten minute before the next scheduled course. In general the ten minute warning will be held up at 45 minutes after the hour and five minutes warning at 50 minutes after the hour. All one hour lectures begin an hour and can end at ten minutes to the hour. Two hour lectures can end ten minutes prior to the second hour and four hour lectures can end ten minutes prior to the fourth hour. If the course begins late and has another lecture immediately following, then the course must still end on time. It is your responsibility to keep everything running on time. Some speakers offer the attendants no breaks for four hours and may end 20 min early, this is okay.

Clearing the room: Ensure that each lecture room is completely clear of all attendees at the conclusion of each course before permitting reentry of the next class-unless otherwise instructed. You may nicely ask the attendees to clear the room in order to start next course. (This is COPE rule)

Assist the Door CE Monitors: When your duties are completed, you are essentially an extra Door CE Monitor.